My Project Management Strategy

For the month ahead, I’m taking on a project where I design a video tutorial series. In this series I’m going to inspire creatives to produce innovative multimedia content. Check out the blog post, where I break down my first video here!

In the past, when I started doing any kind of project, I would never see it through to it’s completion. They were less like projects, and more like spontaneous bursts of creative, skill building exercises.

As I’ve been honing in on my interests, it’s become important to start planning out my projects. Setting out to accomplish goals, following an outline, and getting productive are the results that come with project management.

My approach is to use a combination of Trello, Google Calendar, and my planner. This is how I use each of those tools:


  • I use Trello to organize a massive amount of ideas and goals into a series of categorized lists. Whenever I complete something from the list, I move it over to the “Completed” category, and move on. This prevents me from getting overwhelmed. Trello makes it easy to prioritize important tasks by arranging them from top to bottom.
A screenshot of my largest Trello board that I use for everything.
It’s more organized then it looks.

Google Calendar

  • Google calendar is what I use for time management. I like to dedicate certain chunks of my day to doing specific things. This helps me spend less time figuring out what I need to do, and more time doing those things. I’ve configured it to send me email reminders and notifications to my cell phone an hour before each event.

My Planner / Notebook

  • Sometimes I have an idea or I need to remember some information and I don’t have access to my phone. I keep a pen and notebook in my bag at all times. This is in case I ever have a fleeting thought about how I could go about a certain aspect of my project.
  • My notebook is also useful because sometimes I get tired of using computers, and I want to go outside and do some work. I’ll bring my work to the notebook and later on I’ll transcribe into onto a computer.

My project management strategy helps me regulate my stress and make progress reaching my goals.